Share a Password

Applies To: AuthPoint Total Identity Security This topic applies to accounts with an AuthPoint Total Identity Security license.

The AuthPoint password manager is a legacy feature that is only available to accounts that purchased Total Identity Security before 1 October 2024. Accounts that purchased AuthPoint Total Identity Security after that date do not include the password manager. For more information, go to End of Availability for the AuthPoint Password Manager.

You can share a password in your vault with other users from your company. You might do this if you have a shared account that is used by multiple people, such as a social media account.

You can only share passwords from your Corporate vault. You cannot share passwords from your Private vault.

When you share a password, the users you share the password with must accept the invitation. Users that accept the shared credentials see the password in their vault and the Sharing Center. The Sharing Center is a page in your password vault where can you see and manage the passwords that you have shared with other users, and the passwords that other users have shared with you.

Users that receive a shared password cannot make changes to the shared password. If the owner of the password makes changes, the password automatically updates for all users that it is shared with.

When you share a password, be aware of these requirements:

• You can share passwords with only users who have an active AuthPoint user account with your company, and have logged in to their password vault at least once.
• You must have an Internet connection to share a password.
• You cannot share passwords that have been shared with you.

Share a Password

To share a password:

1. Open the AuthPoint browser extension or AuthPoint mobile app and log in to your password vault.
2. Open the menu and select Passwords.
3. Select the Corporate tab.
4. Next to the password you want to share, click .
   The Edit page opens.
   
5. Click Share password.
   The Share Password page opens.
6. Next to the email address of each user that you want to share the password with, enable the toggle. The list of users only includes users who have an active AuthPoint user account with your company, and have logged in to their password vault at least once. To filter the list of users, enter text in the search bar.
   The users you select receive a request to share the password .

   AuthPoint sends the request to share the password to a user when you enable the toggle next to their email address. You do not have to save your changes.

When you share a password with a user, a request appears in the Sharing Center of their password vault. The user must approve the request before the password is shared with them. If the user rejects a shared password request, the password is not added to their vault. You do not receive notifications when a user accepts or rejects a shared password request.

After a user accepts a shared password, it appears in their password vault and on the Sharing Center page.

Respond to a Shared Password Request

To respond to a shared password request:

1. Open the AuthPoint browser extension or AuthPoint mobile app and log in to your password vault.
2. Open the menu and select Sharing Center. You can see requests that you have not responded to on theInvitations tab.
3. To accept a shared password, next to the password, click . To reject a shared password, click .

Manage Shared Passwords

You can choose to no longer share a password at any time. When you stop sharing a password with a user, AuthPoint immediately removes it from their password vault.

To stop sharing a password:

1. Open the AuthPoint browser extension or AuthPoint mobile app and log in to your password vault.
2. Open the menu and select Sharing Center.
3. Select the Shared tab.
4. From the Vault drop-down list, select Corporate.
5. Next to the shared password, click .
6. To stop sharing the password with all users, select Stop sharing this password. If you want to stop sharing the password with a specific user, disable the toggle next to their email address.
7. In the confirmation window that opens, click Stop sharing.

To remove a shared password from your password vault:

1. Open the AuthPoint browser extension or AuthPoint mobile app and log in to your password vault.
2. Open the menu and select Sharing Center.
3. Select the Received tab.
4. From the Vault drop-down list, select Corporate.
5. Next to the shared password, click .
   The shared password is removed from your vault.

See Also

Synchronize Your Password Vault

Add Passwords to Your Vault

Generate a New Password

Manage Password Vault Sessions

Evaluate the Security of Your Passwords

Reset Your Vault Password